1. Information We Collect

When you use TribeYards, we collect information to provide and improve our video conferencing service:

Account Information: If you create an account, we collect your email address, name, and profile picture through our authentication provider.
Guest Information: Guests joining rooms provide a display name, which is stored temporarily in their browser.
Room Data: Room names, settings (password protection, waiting room), and participant lists are stored to enable the service.
Chat Messages: Messages sent during video calls are stored temporarily for the duration of the session.
Usage Data: We collect information about how you interact with TribeYards, including rooms created and joined.

2. How We Use Your Information

We use the information we collect to:

Provide, maintain, and improve our video conferencing service
Enable real-time video, audio, and chat communication
Enforce room access controls and moderation features
Protect against abuse and ensure platform security
Respond to support requests and communicate with users

3. Data Storage and Security

Your data is stored securely using industry-standard practices:

Account data is stored in our database with encryption at rest
Video and audio streams are transmitted using encrypted WebRTC connections
Chat messages are stored only for the duration of the room session
Guest session data is automatically deleted after 24 hours

4. Third-Party Services

TribeYards uses the following third-party services to provide our platform:

LiveKit: Powers our real-time video and audio infrastructure. LiveKit processes media streams but does not store recordings.
WorkOS: Handles user authentication and identity management securely.
Convex: Provides our real-time database for storing room and user data.

Each third-party service has its own privacy policy governing their use of data.

5. Cookies and Local Storage

We use cookies and browser local storage for:

Maintaining your authentication session
Storing guest session identifiers
Remembering your display preferences (theme, device settings)
Enabling essential functionality of the service

6. Data Retention

We retain your data only as long as necessary:

Account data: Retained until you delete your account
Room data: Retained while the room exists
Chat messages: Deleted when the room session ends
Guest sessions: Automatically expire after 24 hours
Moderation logs: Retained for safety and compliance purposes

7. Your Rights

You have the right to:

Access the personal information we hold about you
Request correction of inaccurate information
Request deletion of your account and associated data
Export your data in a portable format
Opt out of non-essential data collection

To exercise these rights, please contact us using the information below.

8. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at our contact page.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify users of any material changes by posting the new policy on this page with an updated effective date. Your continued use of TribeYards after such changes constitutes acceptance of the updated policy.